Policies & Procedures

Department of Purchasing

P010 Forward
P020 Organization and Responsibilities
P020a Organizational Chart
P030 Code of Ethics
P050 Authorized Signatures
P060 Commodity Assignment/Team Concept
P070 General Processing Procedures
P071 Purchasing & Contracting Procedures (Item 7553)
P073 Purchase Order Processing $0-$2,500; $0-$10,000 M/WBE
P073A Corporate Procurement Cards Purchases $0-$2,500
P074 General Procurements Between $2,500-$10,000
P075 General Procurements Between $10,000-$50,000
P076 General Procurements Between $50,000-$125,000
P077 Coming soon - New Policy for General Procurements Between $125,000-$250,000
P078 Coming soon - New Policy for General Procurements = or > than $250,000 
P080 Coming soon - New Policy for General Procurements awarded to NYS Small Businesses and NYS Certified M/WBEs) between $0-$200,000
P090 Bid Opening Procedures (Sealed IFBs and RFPs = or > than $125,000) - General Procurements 
P100 Contracts - Types of
P101 Contract Procedures - General
P103 Independent Contractors
P105 Preferred Sources
P110 Minority/Women-Owned Business Program
P115 Licensing Program
P120 Requisition Preparation
P121 Split Orders-Research and State Funds
P130 Purchase Order Flowchart
P132 Data Flow Diagram
P140 AC340 Preparation and Paperwork Flow
P160 Confirming Purchase Orders
P180 Change Orders
P190 Flammability and Energy Conservation Standards
P200 Supplier Relations
P230 Training
P280 Insufficient Funds
P300 Sole Source Justification
P305 Emergency Purchases
P310 Follow Up Procedures
P505 Purchase of Used Equipment
P506 Notification of Absences Due to Illness
P507 Purchase of Appliances
P508 Membership in Professional Organizations
P509 Mobile and Cellular Telephones (Updated Policy Pending)
P510 Construction Fund Purchase Order Processing
P510a SUNY Construction Contracting Procedures (Item 7554)
P550 Record Retention Schedule
P556 Anti-Sweatshop Policy
P570 Print Optimization Policy